Ever have an employee tell you that they lost their paycheck? If it were a vendor check, you might reprint and void the check in QuickBooks. However, this being a paycheck, it’s not as straighforward a process as this.
Paychecks have payroll tax liabilities calculated within them, and voiding a paycheck could upset your payroll tax reporting. After due diligence to confirm with your banking institution:
1. Find the employee’s lost check in the QuickBooks check register and open it up to see detail
2. Write down the following info: employee name, date of paycheck, net amount of paycheck, and check number
3. Check the “To Be Printed” box in this paycheck screen (Reference the old check number & date of reprint in your memo)
4. Select “Print” along the top of the paycheck screen (remember to verify the next check # in your sequence!)
5. After re-printing the paycheck with the new check number, go to “Write Checks”
6. In the “Write Checks” window, enter all the information you wrote down in step # 2 above
7. in the Memo portion of this new check, identify that this entry (that now has the old/lost #) was added after re-issuing the lost paycheck. Reference both check numbers in the memo portion.
8. Record, then Edit>Void this same check making sure to retain the memo information (steps 7 & 8 could be done simultaneously)
